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Mail Manager – Amazon SES introduces new email routing and archiving features

Published 5/30/2024

Struggling to manage complex email workloads? Juggling high volumes, efficient routing, and compliance can be a nightmare.

Introducing Amazon SES Mail Manager: a powerful suite of features that simplifies inbound and outbound email management for businesses of all sizes.

The Problem: Email Chaos and Security Concerns

Traditional email management is riddled with complexities:

  • Inefficient Routing: Sorting emails to the right teams and systems is a time-consuming hassle.
  • Compliance Challenges: Keeping up with ever-changing regulations is a burden for IT admins.
  • Security Gaps: Protecting against spam and malicious emails requires constant vigilance.
  • Application Integration: Integrating email with various business applications can be a challenge.
  • Scalability Issues: Handling email spikes and ensuring long-term archiving can be expensive and complex.

The Solution: SES Mail Manager - Your Email Management Hero

SES Mail Manager is a comprehensive solution that tackles these challenges head-on. It offers a centralized control panel to manage all your email workflows, simplifying processes and boosting security.

Key Benefits of SES Mail Manager:

  • Centralized Management: Gain a unified view of your entire email infrastructure.
  • Automated Workflows: Simplify inbound email processing and streamline routing.
  • Enhanced Security: Protect against spam and malicious emails with powerful filtering tools.
  • Compliance Made Easy: Ensure email archiving meets regulatory requirements.
  • Seamless Integration: Connect seamlessly with your existing business applications.
  • Scalability & Reliability: Handle email spikes with ease and ensure long-term email storage.

Stop wrestling with email chaos. Take control with SES Mail Manager and experience

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Gain Granular Control Over Incoming Emails with SES Mail Manager Ingress Endpoints

Managing inbound emails effectively is crucial for any organization. SES Mail Manager introduces a powerful feature called Ingress Endpoints, giving you more control over how emails enter your system.

What are Ingress Endpoints?

Ingress Endpoints act as customizable doorways for incoming emails. You can configure them with filtering policies and rules to determine which emails get delivered and which are rejected. This empowers you to:

  • Block spam and malicious emails: Protect your organization from unwanted messages.
  • Route emails efficiently: Direct specific types of emails to the appropriate teams or systems.
  • Enforce compliance policies: Ensure incoming emails adhere to regulations.

Two Flavors of Ingress Endpoints:

SES Mail Manager offers two options for handling inbound emails:

  1. Open Ingress Endpoints: Simple and easy to set up. These endpoints allow you to receive emails without domain verification. Just update your domain's MX record to point to the newly created endpoint, and you're ready to go.

  2. Authenticated Ingress Endpoints: Offer an extra layer of security. These endpoints require authorization from trusted external SMTP servers before accepting emails. This is ideal for scenarios where specific applications or partners need to send emails to your system securely.

Benefits of using Ingress Endpoints:

  • Enhanced Security: Filter out unwanted emails and protect your organization from security threats.
  • Improved Efficiency: Route emails to the right destinations automatically, saving time and effort.
  • Greater Control: Tailor your email intake process to fit your specific needs.

Ready to Take Control of Your Inbox?

SES Mail Manager Ingress Endpoints empower you to streamline your email intake process and ensure only the most relevant emails reach your system. With increased security and efficient routing, you can focus on what matters most – your business.

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Traffic Policies & Policy Statements: Fine-Tuning Your Email Intake with SES Mail Manager

SES Mail Manager's Traffic Policies and Policy Statements put you in the driver's seat for managing inbound emails.

Traffic Policy: The Control Center

Imagine a traffic policy as the control center for your email flow. It houses a collection of policy statements, which act like individual rules that determine an email's fate (allow or block) based on specific criteria.

Setting the Ground Rules:

  • Maximum Message Size: Set a threshold for email size. Emails exceeding this limit are automatically discarded, acting as a first line of defense.
  • Default Action: Define the default action (allow or deny) for emails that don't match any specific policy statement. This acts as a catch-all rule.

Crafting Policy Statements: The Building Blocks

Each policy statement is like a mini-rule with its own conditions and actions. Here's how you build them:

  1. Action: Choose whether to allow or block emails that meet the defined conditions.
  2. Conditions: These are the criteria that emails must match to trigger the chosen action. You can define up to three conditions per statement, including:
    • Recipient Address: Specify allowed or blocked recipient email addresses.
    • Sender IP Range: Control email acceptance based on the sender's IP address range.
    • TLS Protocol Version: Enforce a minimum TLS encryption version for secure communication.

Benefits of Traffic Policies & Policy Statements:

  • Enhanced Security: Block spam and malicious emails by filtering based on sender IP or requiring TLS encryption.
  • Streamlined Workflows: Route specific email types (e.g., marketing campaigns) to designated teams or systems automatically.
  • Granular Control: Tailor your email intake process to precisely meet your organization's needs.

Take Control of Your Inbox Today!

You can create a secure and efficient email intake system with SES Mail Manager's Traffic Policies and Policy Statements

This empowers you to focus on what truly matters – your business.

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Unleash Automation Power: SES Mail Manager's Rule Sets & Rules

SES Mail Manager takes email processing to the next level with Rule Sets and Rules. Imagine them as a powerful tag team, working together to automate various email actions and streamline workflows.

Rule Sets: The Orchestrators

Think of Rule Sets as the conductors of your email orchestra. They group multiple Rules, defining the order in which each rule is evaluated and its actions are applied. This lets you create complex workflows for handling different email types.

Building the Rules: Specificity is Key

Each Rule is like a mini-recipe with three key ingredients:

  • Conditions: These are the criteria an email must meet to trigger the rule. Examples include recipient address, subject line keywords, or sender IP address.
  • Exceptions: Think of these as escape clauses. If an email meets an exception criteria, it bypasses the rule's actions entirely.
  • Actions: These are the tasks performed on emails that match the conditions and don't qualify for any exceptions. Actions can include:
    • Routing emails to specific teams or systems.
    • Archiving emails for future reference.
    • Forwarding emails to external destinations.
    • Modifying recipient lists.
    • Delivering emails to AWS WorkMail mailboxes.

Recipient-Oriented Processing: Precision Takes Center Stage

Unlike traditional email gateways that apply rules to entire messages, SES Mail Manager prioritizes recipient privacy. Rules are applied per recipient, ensuring actions only affect the intended recipient(s). This eliminates unintended consequences and ensures compliance.

Flexibility Reigns Supreme

Rule Sets empower you to define intricate email processing workflows with a powerful expression language. Conditions can be based on various email properties, while a wide range of actions lets you automate tasks like:

  • Uploading emails to Amazon S3 storage.
  • Sending automated email replies.
  • Relaying emails to external servers.

The Benefits of Rule Sets & Rules:

  • Effortless Automation: Automate repetitive email processing tasks, freeing up IT resources.
  • Enhanced Security & Privacy: Recipient-oriented processing and granular controls minimize data exposure.
  • Streamlined Workflows: Route emails efficiently and ensure they reach the right people.
  • Unmatched Flexibility: Craft custom workflows tailored to your organization's specific needs.

Ready to Supercharge Your Email Management?

SES Mail Manager's Rule Sets and Rules empower you to automate email processing and create a more efficient, secure, and streamlined email infrastructure.

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Bridge the Gap: Leverage SES Mail Manager's Powerful SMTP Relay

SES Mail Manager's SMTP Relay bridges the gap between your cloud-based email processing and existing on-premises or external email infrastructure. This functionality empowers you to seamlessly integrate Mail Manager's features with your current setup, optimizing email workflows and maximizing value.

How SMTP Relay Works: A Step-by-Step Guide

  1. Define the Connection: Create an SMTP Relay resource within Mail Manager. Specify details like server hostname, port, and authentication (if needed) for the external server you want to relay emails to.

  2. Craft the Rule: Build a Rule within a Rule Set that includes the "SMTP Relay" action. Select the SMTP Relay resource you just defined in step 1.

  3. Set the Criteria: Configure the conditions for this Rule. This determines which incoming emails get relayed to the external server. For example, you could relay all emails destined for a specific domain (e.g., "@gmail.com").

  4. Assign and Automate: Finally, assign the Rule Set containing this Rule to one or more Ingress Endpoints. Now, when an email matching the Rule's conditions arrives at the Ingress Endpoint, Mail Manager automatically relays it to the designated external server.

Unleashing the Power of SMTP Relay: A Multitude of Use Cases

  • Processing Powerhouse: Leverage Mail Manager's processing capabilities before relaying emails to your on-premises or cloud email servers.
  • Hybrid & Migration Savior: Ensure seamless communication between on-premises and cloud environments (e.g., Microsoft 365) during hybrid deployments or migrations.
  • Mailbox Resilience Hero: Maintain email delivery even during mailbox provider outages by relaying emails to a backup system.
  • Enhanced Security & Compliance: Integrate Mail Manager with third-party security or filtering services by relaying emails to their servers.
  • Internal Communication Champion: Facilitate seamless email flow across various internal servers or domains within your organization.
  • Load Balancing Maestro: Distribute email traffic across multiple servers for optimal performance and redundancy.

The Benefits of SMTP Relay:

  • Flexibility: Integrate Mail Manager with your existing infrastructure, maximizing your investment.
  • Streamlined Workflows: Automate email routing and processing tasks for improved efficiency.
  • Enhanced Security & Compliance: Enforce additional security measures or policies with external services.
  • Robustness & Redundancy: Maintain email delivery even during outages by relaying to backup systems.
  • Unmatched Control: Maintain central control over email processing with Mail Manager.

Embrace the Power of Bridge Building

With SMTP Relay, SES Mail Manager empowers you to bridge the gap between your cloud-based processing and existing email infrastructure. This unlocks a world of possibilities, allowing you to streamline workflows, enhance security, and create a more resilient email environment.

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Conquer Compliance Challenges with SES Mail Manager's Email Archiving

In today's data-driven world, organizations face a growing burden: complying with ever-increasing email retention regulations. SES Mail Manager tackles this challenge head-on with its robust email archiving solution.

Effortless Archiving: A Step-by-Step Guide

  1. Define Your Archive: Create an archive resource within Mail Manager. Here, you specify the desired retention period for your archived emails, ensuring compliance with relevant regulations.

  2. Craft the Archiving Rule: Build a Rule within a Rule Set that includes the "Archive" action. Select the archive resource you just defined in step 1.

  3. Set the Criteria: Configure the conditions for this Rule. This determines which emails get archived. For example, you could archive all emails sent to a specific department.

  4. Automate and Assign: Finally, assign the Rule Set containing this archiving Rule to one or more Ingress Endpoints. Now, when an email matching the Rule's conditions arrives, Mail Manager automatically archives a copy in the designated archive.

Benefits of Email Archiving with Mail Manager:

  • Compliance Made Easy: Meet regulatory requirements for email retention with a secure, searchable archive. Streamline audits and simplify legal discovery.
  • Powerful Search Functionality: Locate specific emails within your archive using powerful search filters. Export search results for further analysis or legal purposes.
  • Reduced Storage Costs: Alleviate storage burden on your mail servers by archiving emails in Mail Manager's scalable and cost-effective storage solution.
  • Customizable Retention Periods: Set retention periods for your archives, ensuring important data is preserved for the required timeframe.
  • Simplified Management: Eliminate the need for managing additional infrastructure. Integrate email archiving seamlessly into your existing Mail Manager workflows.

Embrace Peace of Mind with Email Archiving

SES Mail Manager's email archiving empowers you to stay compliant, optimize storage, and locate critical information effortlessly. This translates to peace of mind, knowing your email data is secure, accessible, and readily available when needed.

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Supercharge Your Email Security with SES Mail Manager Add-Ons

Worried about email security? SES Mail Manager's Email Add-Ons are here to the rescue! This suite of specialized security tools empowers you to fortify your email defenses and tailor your email processing to your specific needs.

What are Email Add-Ons?

Think of Add-Ons as powerful security plugins for Mail Manager. These pre-integrated solutions, from industry-leading providers like Spamhaus and Trend Micro, seamlessly enhance your email workflows:

  • Traffic Policy Integration: Use Add-Ons as conditions within Traffic Policies to determine which emails get delivered. Block emails based on blacklists, suspicious origins, or malicious content.
  • Rule Set Customization: Leverage Add-Ons as conditions within Rule Sets to trigger specific actions on different email types. For example, automatically quarantine suspicious emails for further review.

Benefits of Email Add-Ons:

  • Enhanced Security: Combat evolving email threats with certified security intelligence and enforcement solutions.
  • Flexible and Modular: Choose the Add-Ons that best suit your needs. No need for a one-size-fits-all approach!
  • Cost-Effective: Pay only for the capabilities you use, on a pay-as-you-go basis.
  • Immediate Activation: Simplify security by skipping lengthy setup processes. Add-Ons integrate seamlessly with Mail Manager.
  • Granular Control: Deploy Add-Ons precisely where needed, within specific traffic policies or rules.
  • Informed Decisions: Explore detailed descriptions, benefits, and pricing for each Add-On directly within the Mail Manager console.

Stop settling for generic security. Take control and customize your email protection with SES Mail Manager Add-Ons. Enjoy peace of mind knowing your inbox is shielded from the latest threats.


Stop Email Chaos: Take Control with SES Mail Manager

Tired of email security headaches and inefficient workflows? SES Mail Manager is your one-stop solution for managing complex email infrastructures.

Unmatched Control and Security:

  • Customizable Ingress Endpoints: Tailor email intake with unique endpoints and precise filtering rules.
  • Recipient-Oriented Processing: Ensure rules apply only to intended recipients, safeguarding privacy and compliance.
  • Enhanced Traffic Policies: Block spam, enforce security measures, and streamline email flow with powerful rules and conditions.
  • Seamless Integration: Connect Mail Manager with your existing systems using the robust SMTP Relay functionality.

Streamlined Workflows and Reduced Costs:

  • Automated Email Processing: Free up IT resources with rule-based actions for routing, archiving, and more.
  • Robust Email Archiving: Meet compliance requirements and simplify data management with secure, searchable archives.
  • Scalable Infrastructure: Handle email spikes with ease and optimize storage costs.

The Bottom Line: Enhanced Security, Streamlined Workflows, and Peace of Mind

SES Mail Manager empowers you to take control of your email environment. Experience:

  • Improved Efficiency: Automate tasks and optimize email processing.
  • Enhanced Security: Protect your organization from ever-evolving email threats.
  • Simplified Compliance: Meet regulatory requirements effortlessly.
  • Unmatched Scalability: Handle any email volume with confidence.

Ready to transform your email management? Get started with SES Mail Manager today!